Any Trainee whose rights are violated has the right to initiate a grievance procedure against fellow Trainees or the Centre’s Staff. It is important to take note that Centre Staff also have the right to initiate a grievance procedure against a Trainee for a violation of their rights. Such procedures are of a serious matter and will be treated as such by the Centre’s Manager. Trainees or Staff found to have filed false or frivolous grievance procedures will be subject to reprimand and/or dismissal.
A Trainee initiates a grievance procedure by verbally requesting the offending party to refrain from the action, which resulted in the perceived violation of their rights. Should this request not have the expected result, a Trainee may present a written complaint to the Centre’s Manager specifying the nature of the event or events. The Centre’s Manager will respond to this complaint within five workdays and may schedule a counselling meeting with the Trainee who filed the complaint and the person who allegedly violated that Instructor’s rights. The Centre Counsellor may also be requested to participate in the process. The Centre Manager will inform the Trainee of the results of the resolution of the complaint in writing.
Both the Trainee’s complaint and the Centre Manager’s response will be filed in the Trainee’s personnel file of the person responsible for the alleged violation.
Trainees or Centre Staff found to have violated the rights of a Trainee will be subject to verbal and written reprimands, which will become part of their permanent record. Depending on the seriousness of these violations, offending Trainees and/or Centre Staff may be put on probation or dismissed.
In the event that a Trainee is not satisfied with the results of the Centre Manager’s resolution of a case, a written appeal may be presented to the Centre’s Advisory Committee for resolution at that level. In the event that such appeals are made, the Advisory Committee will devise a system for examining and resolving such cases.